Assistant to the Chief Legal Officer
JOB SUMMARY Administers the day-to-day office operations of the EVP/Chief Officer.
Provides administrative help and performs complex tasks as assigned.
ESSENTIAL FUNCTIONS OF THE ROLE
Provides unbiased administrative help of the day-to-day activities of the EVP/Chief Officer to maximize executive productivity and ensure department efficiency.
Effectively manages the EVP/Chief Officer's calendar, acting alone to routinely schedule appointments and arrange any necessary travel itineraries.
Promptly and courteously answers and screens phone calls, responding exclusively when possible or routing calls as appropriate.
Promptly sorts, opens and distributes mail daily, and effectively composes responses to routine correspondence as appropriate.
In the absence of management, exercises initiative and judgment in responding to customer problems or complaints (both internal and external) promptly, courteously and in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department and follows-up to ensure problem resolution.
Provides logistical help to programs, events or conferences to ensure successful outcomes.
Coordinates schedules to arrange meetings and other events, notifies all participants in a timely manner and follows-up to verify attendance.
Attends a variety of meetings and takes detailed, confidential minutes, accurately transcribes minutes and distributes in a timely manner.
Coordinates all necessary arrangements to ensure the seamless progress of the event
Ensures any required materials are prepared on time and as requested.
Communicates clearly and in a timely manner with all relevant parties.
Performs complex tasks and provides secretarial/administrative help to facilitate effective operations.
Takes and transcribes dictation and prepares confidential correspondence, reports and other complex documents accurately and in a timely manner.
Accurately compiles and completes reports, statistical data, charts, graphs and tables; reviews and examines reports to establish appropriate action or refers to management for review.
Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
Ensures supply levels are maintained and orders are placed accordingly.
Performs other position appropriate duties as required in a competent, professional and courteous manner.
KEY SUCCESS FACTORS
Associate's degree preferred.
Proficient in utilizing Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Excellent communication, organizational and multi tasking skills required.
BENEFITS Our competitive benefits package includes the following
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1Note:
Benefits may vary based upon position type and/or level QUALIFICATIONS - EDUCATION - H.
S.
Diploma/GED Equivalent- EXPERIENCE - 8 Years of ExperienceAs a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients.
As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products.
We are an equal opportunity employer committed to ensuring a diverse workforce.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Recommended Skills Administration Communication Hardworking And Dedicated Health Care System Microsoft Excel Microsoft Office Estimated Salary: $20 to $28 per hour based on qualifications.
Provides administrative help and performs complex tasks as assigned.
ESSENTIAL FUNCTIONS OF THE ROLE
Provides unbiased administrative help of the day-to-day activities of the EVP/Chief Officer to maximize executive productivity and ensure department efficiency.
Effectively manages the EVP/Chief Officer's calendar, acting alone to routinely schedule appointments and arrange any necessary travel itineraries.
Promptly and courteously answers and screens phone calls, responding exclusively when possible or routing calls as appropriate.
Promptly sorts, opens and distributes mail daily, and effectively composes responses to routine correspondence as appropriate.
In the absence of management, exercises initiative and judgment in responding to customer problems or complaints (both internal and external) promptly, courteously and in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department and follows-up to ensure problem resolution.
Provides logistical help to programs, events or conferences to ensure successful outcomes.
Coordinates schedules to arrange meetings and other events, notifies all participants in a timely manner and follows-up to verify attendance.
Attends a variety of meetings and takes detailed, confidential minutes, accurately transcribes minutes and distributes in a timely manner.
Coordinates all necessary arrangements to ensure the seamless progress of the event
Ensures any required materials are prepared on time and as requested.
Communicates clearly and in a timely manner with all relevant parties.
Performs complex tasks and provides secretarial/administrative help to facilitate effective operations.
Takes and transcribes dictation and prepares confidential correspondence, reports and other complex documents accurately and in a timely manner.
Accurately compiles and completes reports, statistical data, charts, graphs and tables; reviews and examines reports to establish appropriate action or refers to management for review.
Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
Ensures supply levels are maintained and orders are placed accordingly.
Performs other position appropriate duties as required in a competent, professional and courteous manner.
KEY SUCCESS FACTORS
Associate's degree preferred.
Proficient in utilizing Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Excellent communication, organizational and multi tasking skills required.
BENEFITS Our competitive benefits package includes the following
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1Note:
Benefits may vary based upon position type and/or level QUALIFICATIONS - EDUCATION - H.
S.
Diploma/GED Equivalent- EXPERIENCE - 8 Years of ExperienceAs a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients.
As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products.
We are an equal opportunity employer committed to ensuring a diverse workforce.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Recommended Skills Administration Communication Hardworking And Dedicated Health Care System Microsoft Excel Microsoft Office Estimated Salary: $20 to $28 per hour based on qualifications.
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