Accounts Receivable Specialist
ESSENTIAL FUNCTIONS
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable
- Creates invoices according to company practices; submits invoices to customers
- Maintains and updates customer files, including name or address changes, mergers, or mailing attentions
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment
- Creates reports regarding the current status of customer accounts as requested
- Researches customer discrepancies and past-due amounts with the assistance of the Collections Supervisor and other staff
- Collaborates with the Collections Supervisor to reconcile accounts receivable on a regular basis
- Assists in generating monthly billing statements based on the general ledger
- Assists Accounting Manager in reconciling revenue accounts each month
- Copies, files, and retrieves materials for accounts receivable as needed
- Performs other related duties as assigned
MINIMUM EDUCATION AND
Experience:
- High school diploma or equivalent required
- At least two years of related experience required
OTHER REQUIREMENTS:
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier
- Ability to work independently and in a fast-paced environment
- Ability to anticipate work needs and interact professionally with customers
- Excellent organizational skills and attention to detail
Responsibilities
- Provide accounting and clerical support to the accounting department
- Type accurately, prepare and maintain accounting documents and records
- Prepare bank deposits, general ledger postings and statements
- Reconcile accounts in a timely manner
- Daily enter key data of financial transactions in database
- Provide assistance and support to company personnel
- Research, track and restore accounting or documentation problems and discrepancies
- Inform management and compile reports/summaries on activity areas
- Function in accordance with established standards, procedures and applicable laws
- Constantly update job knowledge
Skills - Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable clerk
- Familiarity with bookkeeping and basic accounting procedures
- Competency in MS Office, databases and accounting software
- Hands-on experience with spreadsheets and financial reports
- Accuracy and attention to detail
- Aptitude for numbers
- Ability to perform filing and record keeping tasks
- Data entry and word processing skills
- Well organized
- High school degree
- Associate s degree or relevant certification is a plus
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