Legal Assistant| 3 yrs exp.
Quick Apply Full-time 4 hours ago Full Job Description Legal Assistant Carrington Coleman LLP has an opening for a Legal Assistant/Secretary in Dallas, Texas.
Duties include providing legal assistance within the Practice Group, answering telephones, taking messages, typing and drafting correspondence, preparing legal documents, scheduling meetings, maintaining client files, responding to administrative inquiries from clients, colleagues, and opposing counsel, using appropriate discretion when handling confidential files, and performing various other administrative duties.
The individual must have a positive attitude and the desire to be part of a team and integrate into cases as an active team member.
ESSENTIAL DUTIES AND
Responsibilities:
Proficient utilizing Microsoft Word, Outlook, Excel, PowerPoint, Workshare Compare, iTimekeep,iManage, and other 3rd party software such as Innova and Best Authority.
Prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
Attend in-house training sessions on computer software, etc.
Prepare correspondence, memoranda, legal documents and material of a general nature from written and oral drafts; drafts standard correspondence and other documents.
Create various legal documents for filings and/or closings as required.
Prepare notebooks, exhibits, and other documentation as assigned.
Transcribe dictation tapes, handwritten copy and telephone dictation involving use of legal terminology and court and agency formatting, or other formatting, as required.
Proofread documents for grammar, punctuation, syntax and formatting consistency.
Fax, copy, and respond to emails as necessary.
Read, sort and date incoming mail.
Follow section guidelines pertaining to mail.
Ensure outgoing mail is timely delivered.
If necessary, route mail to specific delivery service and follow up on timely delivery.
Receive, process, and/or transfer telephone calls and messages from clients, co-counsel and other personnel in a prompt and courteous manner.
Accesses both voicemail and email as needed.
Establish and maintain calendar and deadline reminder systems.
Manage calendar and assist in meeting deadlines.
Apprise supervisor(s) of responsibilities in advance of commitment.
Coordinate conferences and meetings, including conference scheduling, video conferencing scheduling, meals and preparation of materials as necessary.
Open new client/matter files, request conflict checks, and maintain all client and general files.
Conduct periodic review for possible storage or destruction of older files.
Prepare files to be closed.
Maintain files in an efficient and effective manner.
Handle billing process, time entry and billing memos under the guidance of the attorney, reimbursements, as appropriate.
Ensure timekeepers time entry is closed in a timely manner.
Receive clients and visitors.
Maintain good public relations with clients.
Observe confidentiality of attorney/client relationship.
Prepare materials for client meetings, update client contact lists, interface with client questions.
Handle check requests, travel expenses and travel arrangements.
Travel arrangements include airline, car and hotel reservations.
Preparation of materials for publication or speaking engagements.
Research and legal assistant duties as required.
Use the Internet for research and general information as well as web-based programs, as necessary.
Interact congenially with clients, attorneys, non-attorney staff, and other representatives in and outside of the Firm.
Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment.
Perform overflow assistance (typing, filing, photocopying, etc) as requested by attorneys or paralegals.
Self-starter with the ability to work independently, possess a willingness to help others and has above average customer service skills.
Ability to adjust to multiple tasks from multiple individuals in the Firm.
Perform work honestly, ethically, and safely.
Maintain a good attendance record.
Is punctual and prepared to perform duties upon arrival.
Adhere to Firm policies and procedures as outlined in the Firm Handbooks.
Work overtime as needed.
Dress professionally.
Maintain positive and respectful attitude.
Communicate regularly with supervisors about department issues.
Actively seek to provide assistance to others in the Firm, when free work time is available.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Minimum of 3 years secretarial/administrative experience in a law firm setting.
A solid working knowledge of e-filing documents in Federal and State Courts.
Experience managing electronic files.
Ability to read and write at a level normally acquired through the completion of high school or equivalent in order to perform the secretarial duties.
Approximately two to four years of on-the-job experience necessary in order to quickly perform the assigned secretarial duties according to departmental policies and procedures.
Ability to demonstrate computer proficiency by passing a Firm-mandated skills assessment.
Ability to prepare complex, properly formatted documents using styles, section formatting, tables in Microsoft Word.
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level not less than 70 wpm.
Ability to read and write in order to write routine reports and correspondence; proof and perform minor editing (e.
g.
, punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
Attention to detail.
Interpersonal skills necessary in order to communicate efficiently and effectively in person, by email, and telephone to provide information with ordinary courtesy and tact; follow instructions, both written and oral, effectively from a diverse group of clients, attorneys and staff, to provide information with ordinary courtesy and tact.
Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment.
Handle overflow work from other staff.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Display excellent organizational skills.
Friendly and professional demeanor.
Work occasionally requires a high level of mental effort and strain while producing a high volume of information while performing other essential duties.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
Ability to lift files, office supplies, etc.
weighing up to 10 pounds.
Technical Experience Requirements:
Ability to type a minimum of 70 wpm.
Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) with advanced knowledge in MS Word a must.
Proficient in Adobe Acrobat.
Candidate must have superior technical, proofreading, spelling, grammar, and punctuation skills.
' 'Work Location:
One location/Work Remotely One day a week remote work approved once fully trained Job Type:
Full-time Pay:
$72,000.
00 - $85,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Free parking Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Required)
Experience:
Microsoft Office:
3 years (Preferred) Legal Assistant:
3 years (Required) Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
Duties include providing legal assistance within the Practice Group, answering telephones, taking messages, typing and drafting correspondence, preparing legal documents, scheduling meetings, maintaining client files, responding to administrative inquiries from clients, colleagues, and opposing counsel, using appropriate discretion when handling confidential files, and performing various other administrative duties.
The individual must have a positive attitude and the desire to be part of a team and integrate into cases as an active team member.
ESSENTIAL DUTIES AND
Responsibilities:
Proficient utilizing Microsoft Word, Outlook, Excel, PowerPoint, Workshare Compare, iTimekeep,iManage, and other 3rd party software such as Innova and Best Authority.
Prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
Attend in-house training sessions on computer software, etc.
Prepare correspondence, memoranda, legal documents and material of a general nature from written and oral drafts; drafts standard correspondence and other documents.
Create various legal documents for filings and/or closings as required.
Prepare notebooks, exhibits, and other documentation as assigned.
Transcribe dictation tapes, handwritten copy and telephone dictation involving use of legal terminology and court and agency formatting, or other formatting, as required.
Proofread documents for grammar, punctuation, syntax and formatting consistency.
Fax, copy, and respond to emails as necessary.
Read, sort and date incoming mail.
Follow section guidelines pertaining to mail.
Ensure outgoing mail is timely delivered.
If necessary, route mail to specific delivery service and follow up on timely delivery.
Receive, process, and/or transfer telephone calls and messages from clients, co-counsel and other personnel in a prompt and courteous manner.
Accesses both voicemail and email as needed.
Establish and maintain calendar and deadline reminder systems.
Manage calendar and assist in meeting deadlines.
Apprise supervisor(s) of responsibilities in advance of commitment.
Coordinate conferences and meetings, including conference scheduling, video conferencing scheduling, meals and preparation of materials as necessary.
Open new client/matter files, request conflict checks, and maintain all client and general files.
Conduct periodic review for possible storage or destruction of older files.
Prepare files to be closed.
Maintain files in an efficient and effective manner.
Handle billing process, time entry and billing memos under the guidance of the attorney, reimbursements, as appropriate.
Ensure timekeepers time entry is closed in a timely manner.
Receive clients and visitors.
Maintain good public relations with clients.
Observe confidentiality of attorney/client relationship.
Prepare materials for client meetings, update client contact lists, interface with client questions.
Handle check requests, travel expenses and travel arrangements.
Travel arrangements include airline, car and hotel reservations.
Preparation of materials for publication or speaking engagements.
Research and legal assistant duties as required.
Use the Internet for research and general information as well as web-based programs, as necessary.
Interact congenially with clients, attorneys, non-attorney staff, and other representatives in and outside of the Firm.
Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment.
Perform overflow assistance (typing, filing, photocopying, etc) as requested by attorneys or paralegals.
Self-starter with the ability to work independently, possess a willingness to help others and has above average customer service skills.
Ability to adjust to multiple tasks from multiple individuals in the Firm.
Perform work honestly, ethically, and safely.
Maintain a good attendance record.
Is punctual and prepared to perform duties upon arrival.
Adhere to Firm policies and procedures as outlined in the Firm Handbooks.
Work overtime as needed.
Dress professionally.
Maintain positive and respectful attitude.
Communicate regularly with supervisors about department issues.
Actively seek to provide assistance to others in the Firm, when free work time is available.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Minimum of 3 years secretarial/administrative experience in a law firm setting.
A solid working knowledge of e-filing documents in Federal and State Courts.
Experience managing electronic files.
Ability to read and write at a level normally acquired through the completion of high school or equivalent in order to perform the secretarial duties.
Approximately two to four years of on-the-job experience necessary in order to quickly perform the assigned secretarial duties according to departmental policies and procedures.
Ability to demonstrate computer proficiency by passing a Firm-mandated skills assessment.
Ability to prepare complex, properly formatted documents using styles, section formatting, tables in Microsoft Word.
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level not less than 70 wpm.
Ability to read and write in order to write routine reports and correspondence; proof and perform minor editing (e.
g.
, punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
Attention to detail.
Interpersonal skills necessary in order to communicate efficiently and effectively in person, by email, and telephone to provide information with ordinary courtesy and tact; follow instructions, both written and oral, effectively from a diverse group of clients, attorneys and staff, to provide information with ordinary courtesy and tact.
Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment.
Handle overflow work from other staff.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Display excellent organizational skills.
Friendly and professional demeanor.
Work occasionally requires a high level of mental effort and strain while producing a high volume of information while performing other essential duties.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
Ability to lift files, office supplies, etc.
weighing up to 10 pounds.
Technical Experience Requirements:
Ability to type a minimum of 70 wpm.
Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) with advanced knowledge in MS Word a must.
Proficient in Adobe Acrobat.
Candidate must have superior technical, proofreading, spelling, grammar, and punctuation skills.
' 'Work Location:
One location/Work Remotely One day a week remote work approved once fully trained Job Type:
Full-time Pay:
$72,000.
00 - $85,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Free parking Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Required)
Experience:
Microsoft Office:
3 years (Preferred) Legal Assistant:
3 years (Required) Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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