Senior Payroll Specialist
The ideal candidate will be highly proficient in all aspects of multi-state payroll (including all of North America), adept at correct solutions and results driven with a bias towards integrity, action and delivery.
You must be highly proficient in Excel and working knowledge of HCM Systems (UltiPro, Oracle, Peoplesoft, SAP, Workday, etc).
This role will help to elevate the department and drive the strategy of current and future Payroll goals, ensuring compliance with all federal, state and local regulations and filings, creating and maintaining all Payroll processing documentation and required forms, and operate as a subject matter expert for all Payroll-related inquiries.
This position addresses tight deadlines and a multitude of payroll activities including processing, payroll reporting, training and assisting Accounting team & the Payroll Team with payroll analysis.
Main accountabilities include:
Successfully administer Bi-Weekly and Weekly Payroll using Ultimate Software (Ulti-Pro)Research and verify required off cycle and payroll adjustments.
Initiate and provide guidance in the correction of discrepancies and calculate appropriate deduction.
Issue off cycle adjustment and calculate overpayment deductions.
Research and verify employee data and initiate corrections where necessary.
Generate and distribute Records of Employment via electronic uploadRespond to inquiries and requests from government bodies, pay service representatives and employees.
Review, calculate and initiate legal garnishment deductions.
Communicate garnishment requirements with employees and acknowledgement with garnishees.
Train new payroll specialists or re-train existing specialists as neededReview, calculate and verify deductions; allocate statutory benefit, pension, garnishment, and other deductions for retro-active payments.
Process additional ad-hoc requests when necessary from Payroll Manager or upper MgmtQualifications and
Experience:
Some college coursework required4
years of progressive Payroll processing skillsAt least 5 years of experience in payroll related discipline such as payroll accounting or timekeeping.
2
years previous experience with Ultimate Software (HCM) required.
Demonstrated computer efficiency using Microsoft Office application is needed, strong emphasis in Excel (v-lookup functions and pivot tables)Success in this position requires the following:
Knowledge of Payroll:
payroll processes and procedures.
Skills:
accounting, communication, customer service, computer, and mathematical skills.
Abilities:
motivated, flexible, able to maintain confidentiality, high initiative, able to work within a team, multitask orientated.
ComplianceCarry out all activities of the role and processing activities (as above) as directed by the Company through its policies, procedures and training to ensure the success of the operation including the following:
Full compliance:
Federal, state, and local payroll regulationsTrainingEqual OpportunitiesAnti-HarassmentData ProtectionSecurityRemain up to date with all notices relating to policies and procedures.
Remain up to date with all relevant operational, systems and training.
Maintain a safe and secure working environment at all times.
Comply with the Company's open, fair and honest reporting culture.
Professional StandardsProfessional demeanour requiredRespectful and collaborative approach.
Clear and honest communication.
Proactive and driven.
Flexible and understanding of changing priorities, situations and audience.
Confident and focused.
Estimated Salary: $20 to $28 per hour based on qualifications.
You must be highly proficient in Excel and working knowledge of HCM Systems (UltiPro, Oracle, Peoplesoft, SAP, Workday, etc).
This role will help to elevate the department and drive the strategy of current and future Payroll goals, ensuring compliance with all federal, state and local regulations and filings, creating and maintaining all Payroll processing documentation and required forms, and operate as a subject matter expert for all Payroll-related inquiries.
This position addresses tight deadlines and a multitude of payroll activities including processing, payroll reporting, training and assisting Accounting team & the Payroll Team with payroll analysis.
Main accountabilities include:
Successfully administer Bi-Weekly and Weekly Payroll using Ultimate Software (Ulti-Pro)Research and verify required off cycle and payroll adjustments.
Initiate and provide guidance in the correction of discrepancies and calculate appropriate deduction.
Issue off cycle adjustment and calculate overpayment deductions.
Research and verify employee data and initiate corrections where necessary.
Generate and distribute Records of Employment via electronic uploadRespond to inquiries and requests from government bodies, pay service representatives and employees.
Review, calculate and initiate legal garnishment deductions.
Communicate garnishment requirements with employees and acknowledgement with garnishees.
Train new payroll specialists or re-train existing specialists as neededReview, calculate and verify deductions; allocate statutory benefit, pension, garnishment, and other deductions for retro-active payments.
Process additional ad-hoc requests when necessary from Payroll Manager or upper MgmtQualifications and
Experience:
Some college coursework required4
years of progressive Payroll processing skillsAt least 5 years of experience in payroll related discipline such as payroll accounting or timekeeping.
2
years previous experience with Ultimate Software (HCM) required.
Demonstrated computer efficiency using Microsoft Office application is needed, strong emphasis in Excel (v-lookup functions and pivot tables)Success in this position requires the following:
Knowledge of Payroll:
payroll processes and procedures.
Skills:
accounting, communication, customer service, computer, and mathematical skills.
Abilities:
motivated, flexible, able to maintain confidentiality, high initiative, able to work within a team, multitask orientated.
ComplianceCarry out all activities of the role and processing activities (as above) as directed by the Company through its policies, procedures and training to ensure the success of the operation including the following:
Full compliance:
Federal, state, and local payroll regulationsTrainingEqual OpportunitiesAnti-HarassmentData ProtectionSecurityRemain up to date with all notices relating to policies and procedures.
Remain up to date with all relevant operational, systems and training.
Maintain a safe and secure working environment at all times.
Comply with the Company's open, fair and honest reporting culture.
Professional StandardsProfessional demeanour requiredRespectful and collaborative approach.
Clear and honest communication.
Proactive and driven.
Flexible and understanding of changing priorities, situations and audience.
Confident and focused.
Estimated Salary: $20 to $28 per hour based on qualifications.
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